This privacy policy explains how Beat Sexism, z.s. ("we", "us") manages your personal data. Our goal is to inform you about the data we collect, how we process it, and how long we store it. This policy applies to the processing of personal data by Beat Sexism during transactions, interactions, or other exchanges of personal data with us.
2.1 Beat Sexism processes your information for specific purposes in compliance with the General Data Protection Regulation (GDPR). We handle your data if you are a customer, member, or participant in our events. Generally, this data is provided directly by you, and we process it only as long as necessary for the intended purpose. Below are details on the types of processing we conduct.
2.1.1 Membership
When you become a member of Beat Sexism, we process personal data needed to manage and fulfill our agreement with you (GDPR art. 6(1)(b)). This data includes your name, address, email, phone number, date of birth, and payment details. We retain this data for the duration of your membership and for up to 6 years after its termination to comply with the Accounting Act.
2.1.2 Website
We collect personal data via cookies on our website to enhance its appearance, improve user experience, and compile statistics. This data is collected only with your consent, which you can withdraw at any time (GDPR art. 6(1)(a)). Our website also features plugins from social media platforms that may collect data if you consent. We share data responsibility with these platforms.
When you contact info@beatsexism.com, we process your name, email address, and the content of your inquiry to respond. We delete this information 6 months after our final response, unless another legitimate purpose for processing exists, in which case it will be detailed in this privacy policy.
2.1.3 Participation in Events, Courses, and Webinars
When you register for our online or physical events, we process information such as name, phone number, email address, date of birth, address, and payment details to fulfill our agreement with you (GDPR art. 6(1)(b)). This information is stored for up to 6 years after the event, in accordance with the Accounting Act.
2.1.4 Newsletter
If you subscribe to our newsletter, we process your personal data to send newsletters and other marketing communications. This includes your name and email address. We process this data based on your consent (GDPR art. 6(1)(a)) if you are not a member. You can withdraw your consent at any time by contacting support@beatsexism.com or unsubscribing via the link in each newsletter. We keep records of your consent for 2 years after you unsubscribe, as our potential criminal liability becomes statute-barred after this period.
2.1.5 Job Applicants
When you apply for a job at Beat Sexism, we process your personal data to evaluate your qualifications for current or future positions. This includes your name, contact information, birth date, work experience, education, and references. We process this data to enter into and fulfill an employment agreement with you (GDPR Article 6(1)(b)). If we wish to retain your information beyond the recruitment process, we will seek your consent.
2.1.6 Suppliers and Collaborators
We process information on contact persons of our suppliers and collaborators, including name, position, phone number, email, and payment details if necessary. This information is processed either to fulfill an agreement with the supplier or collaborator (GDPR Article 6(1)(b)) or based on our legitimate interest in processing the contact person’s information (GDPR Article 6(1)(f)). Relevant contact information is stored as part of our collaboration, while written correspondence is deleted continuously. Information needed to comply with the Czech Bookkeeping Act is stored for up to 6 years.
3.1 If we process your personal data based on legal requirements, agreements, or claims necessary to enter into an agreement, you are obliged to provide this data for us to establish membership, fulfil agreements, and invoice you for our services. Refusal to provide this data may prevent us from offering the requested services.
4.1 We treat your personal data confidentially and generally do not share it with third parties. However, we may disclose your data if you have given consent, if we have a legitimate interest in doing so, or if required by law.
4.2 We may delegate your personal data to our system suppliers (data processors) who process data on our behalf and according to our instructions.
4.3 Some data processors and social media platforms with whom we share joint data responsibility may be located outside the EU. In such cases, we ensure a legal basis for the transfer, including the use of EU Commission Standard Contractual Clauses (SCCs).
5.1 When we collect your data, you have several fundamental rights under GDPR. These rights include the right to access, rectify, or erase your personal data, restrict or object to our processing, and receive your data in a structured, commonly used, and machine-readable format (data portability).
5.2 If you have consented to our processing of your data, you have the right to revoke this consent at any time.
5.3 The aforementioned rights may come with conditions and restrictions. Whether you can, for example, have your data deleted, depends on a specific assessment.
5.4 If you are dissatisfied with our handling of your personal data, you can file a complaint with the Czech Data Protection Agency via their website www.uoou.cz/en or by calling +420 234 665 111.
Beat Sexism, z.s.
Address: Jeremenkova 1835/106, Krč, 140 00 Praha
For any questions regarding our processing of your personal data, please contact us at:
7.1 We reserve the right to revise and update this privacy policy. In case of significant changes, we will notify you via email or a prominent notice on our website.